Flight Operations Administrative Assistant Job at Coulson Aviation USA, Thermal, Riverside County, CA

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  • Coulson Aviation USA
  • Thermal, Riverside County, CA

Job Description

Keep Flight Operations Running Smoothly. Support Missions That Matter.

Coulson Aviation is looking for a highly organized and driven Flight Operations Administrative Assistant to help keep our flight operations running safely, efficiently, and by the book. This on-site role is based in Thermal, California and sits at the center of everything-connecting flight crews, leadership, maintenance, training, and safety. If you excel in fast-paced aviation environments and enjoy being the go-to person who keeps operations moving, this role is for you.

What You'll Do
  • Serve as a key administrative partner to Flight Operations leadership and Chief Pilots
  • Keep schedules, calendars, meetings, minutes, and follow-up actions running smoothly
  • Coordinate travel and local logistics, including hotels and vehicles in the Thermal and Palm Springs area
  • Maintain accurate and up-to-date flight operations records, reports, and training documentation
  • Track training, equipment, and compliance requirements across electronic and paper systems
  • Support document control, procurement, airport badging, billing coordination, and basic bookkeeping
  • Act as a professional point of contact for internal teams and external partners
  • Jump in on special projects and operational initiatives as needed
What You Bring
  • High school diploma or equivalent (post-secondary education preferred)
  • At least two years of administrative or office support experience
  • Strong organizational skills with the ability to prioritize and multitask effectively
  • Professionalism, discretion, and attention to detail in everything you do
  • Confidence using Microsoft Office and Adobe Acrobat
Nice to Have
  • Experience in aviation or flight operations
  • Familiarity with aviation terminology, crew records, or training systems
  • Experience working with electronic recordkeeping or compliance systems
Why Coulson Aviation
  • Competitive pay commensurate with experience
  • Purpose-driven work supporting critical global aerial operations
  • A collaborative environment with exposure to both fixed-wing and rotary-wing aircraft
  • Opportunities for long-term growth with a respected leader in aviation

Job Tags

Work at office, Local area

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